File Sharing & Storage
Our intranet software has built-in file sharing and storage features which allow for greater organization, collaboration, and version control.
Using a centralized file storage system provides a number of important benefits. Most often, files are created or received by one employee or team member, edited, and forwarded via email to others, which is then repeated by the receiving end. This traditional method of file control results in the same document existing on multiple computers, in multiple versions, which is inefficient, unorganized, confusing, and potentially dangerous. Learn how utilizing collaborative intranet software can make working and sharing on files easier and more efficient for your business:
Better Organization, Searching, & Filtering
This is achieved a variety of ways. First, having everyones files stored in a centralized location allows users to search everything - in most traditional situations, you can't search your coworkers documents. Next, the standard folder structure and system is removed and replaced with simple, yet effective, tagging. No longer create an endless amount of confusing folders, all nested within each other, resulting in an organizational and searching nightmare. Now, after attaching a file, you can label it with an unlimited amount of tags, or keywords, which automatically organize your files and allow for instant filtering and searching. And last, files can be attached to other content items, including tasks, events, and more, which not only provide reference to what they are for, but offer another level of search-ability.
Easy, Automated Revisioning
Every time you edit a file content item, a new revision is automatically created. This provides users with a complete audit trail of all changes previously made, who made them, and the ability to view and revert the changes.
Work Remotely Without Synchronizing
Ever want to work on those files at home or anywhere out of the office? In the traditional work setting, you would have to either email yourself the files, copy the files onto removable media, or connect to your work desktop remotely. Each of these options pose additional, unnecessary security risks, and are inefficient and inconvenient at best. After working on the copied files, you'll have to replace the older versions located on your work desktop, then most likely, send out the updates to your coworkers via email. Using the built-in file sharing and storage features in this software, you can access and download your files from any location with an Internet connection, make the needed changed, then simply upload the newer version.
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